Mission San Luis is seeking a part time Rental Assistant to staff private rental events. The ideal candidate will possess experience in hospitality, sales, or planning and management (corporate meetings, special events and/ or weddings) as well as an appreciation or interest in historic sites. The Rental Assistant will be required to work most weekends for events (Tuesday through Sunday) and administrative work during the week. The desired effective hire date is October 1, 2022.
For event days, evening shifts can range from 1pm-2am on the weekends, or until midnight during the week. Daytime shifts can range from 7am-10pm on the weekends and during the week for events. Office hours can range from 7am-6pm during the week. Office hours are somewhat flexible based on site needs.
Candidate should possess the following qualities:
Job Requirements Include:
Job Responsibilities Include:
The Rental Assistant will monitor logistics for setup and break down for private rental events and conduct routine inspections. The Rental Assistant will also submit reports immediately following each event. Additionally, the Rental Assistant will be required to setup and break down meeting spaces. The Rental Assistant may be asked to provide coordination support for certain events. The Rental Assistant will also be asked to learn about the historic site and docent school tours for the museum for large groups of students, and other duties, as needed.
The Rental Assistant will ensure the property of Mission San Luis is safeguarded before, during, and after all rental events and will assist with making sure all event activities comply with policies and procedures. The Rental Assistant will be responsible for conducting and/ or supervising the inspections of the facility as well as tracking the property of MSL.
The Rental Assistant will provide administrative support to the Museum Rentals Manager and the rental office. The Rental Assistant will assemble client services packets to be distributed to potential rental clients, oversee rentals social media, and assist with client inquiry tours. She or he will also assist the Rentals Manager with various projects to improve overall efficiency of client services.
The ideal candidate will have a high regard for customer service, sales, and have experience in rentals and visitor hospitality. Knowledge of the museum environment is a plus but not a requirement so long as the applicant is willing and interested in learning about Mission San Luis in order to better serve clients and protect the historic property. The candidate will be professional, dedicated and dependable.
How to Apply:
Please submit a resume showing your qualifications for this position; a cover letter explaining your interest in working for Mission San Luis; and three references to:
Attn: Helena Sadvary, Assistant Executive Director, Mission San Luis – A Living History Museum, 2100 West Tennessee Street, Tallahassee, FL 32304
***Please type “Event Assistant” in the subject line if applying by email.***
Send emails to: Helena.Sadvary@dos.myflorida.com
If you have any special skills and talents, please share in your cover letter.
OPS Staff Assistant: (Working Title: Rental Assistant)
Florida Department of State, Division of Historical Resources, Mission San Luis
$15.00 per hour, 28 hours per week
About Mission San Luis
Mission San Luis de Apalachee (MSL) was the western capital of La Florida from 1656 to 1704 and its historic location was designated as a National Historic Landmark in 1960. The property was purchased by the State of Florida in 1983. After nearly three decades of historical and archaeological research, Mission San Luis is one of the premier Native American and Spanish history sites. Archaeological excavations of the site along with historical research have allowed the state of Florida to reconstruct several of the mission’s buildings. Today, it is the only reconstructed mission in the Southeast that is open to the public to explore.
Criminal Background Checks:
A level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
We are committed to enhancing our workforce through the employment of veterans, individuals with disabilities, and seek qualified candidates from diverse cultural backgrounds, abilities, skills, and talents to join our inclusive workforce.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov.
This position is classified OPS (Other Personnel Services). OPS employees are required to participate in the Social Security alternative retirement plan.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Application or resume must include all previous employment.
No phone calls, please. Resumes without cover letters will not be considered.