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OPS Part-time 28 hour Operations Staff Assistant

Posted by Mission San Luis ; Posted on 
Job - DEADLINE :  
OPS Part-time 28 hour Operations Staff Assistant
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Mission San Luis

OPS Operations Staff Assistant: Part-time 28-hour per week

Pay Rate: $13.50/hour

 

Primary Job Description

The responsibilities for this position are to assist with administrative/operations functions in a museum/living history site environment.  Incumbent primarily assists the Facilities Services Consultant (Operations Manager) with procurement, maintenance and housekeeping management - including doing research, writing correspondence and data-entry.  Performs clerical duties including, but not limited to, typing, submission of forms, recordkeeping, account management and maintenance of property/financial records.  Some other minor jobs assisting with maintenance are also included, along with other duties as needed or assigned.

 

Reporting Structure

The incumbent will follow the directions of the Operations Manager regarding tasks and duty stations.  Requests to research, initiate, or work on other tasks and projects are welcomed, but need to be approved by one of the management team members.

 

Additional, Incumbent-Specific Duties/Cross Training Roles

Additional responsibilities of this position are dependent upon staffing, tour schedules, and seasonal tasks.  They will include assisting with day-to-day maintenance, grounds-keeping and janitorial tasks (including preparation and clean-up), cleaning of site signage and buildings, gardening, carpentry, and other related tasks.  As needed, incumbent will also be prepared to assist with visitor services.

 

KSAs

  • At least 1 year of experience in a professional office environment
  • High School or equivalency required; some college-level courses preferred
  • Proficiency with Microsoft Office Programs, in particular Word and Excel
  • Ability to learn and master office procedures for bookkeeping and procurement
  • Excellent communications skills, both oral [including telephone] and written
  • Ability to problem-solve, work independently, and pay attention to detail
  • Must enjoy working with people as a team to accomplish goals, able to work with/relate to technically minded people, and have good customer service skills
  • Maintain a collegial relationship with other team members and staff in general
  • Able to work outdoors in all weather and stand for long periods of time.
  • Experience with light maintenance work (change light bulbs/paint walls etc.)

 

This position is classified OPS (Other Personnel Services).  Applicants being considered for employment will be required to pass a Level 2 Criminal Background screening. Relatives of current Florida Department of State employees will not be considered.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

 

To Apply: Submit resume, cover letter, and three references to: Helena.Sadvary@dos.myflorida.com

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