LeMoyne Arts - Office Manager Wanted

Posted by LeMoyne Arts ; Posted on 
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LeMoyne Arts - Office Manager Wanted
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LeMoyne Arts
Job Title: Office Manager
Job Type: Part-time (26 hrs/week)
Entry Level: No
Reports To: Executive Director

Education Required: Undergraduate Degree
Min. Experience 2 Years
Updated: 3/23/19

POSITION DESCRIPTION
The Office Manager is responsible for smooth management of LeMoyne Art’s administrative
office. Serves as primary support for Executive Director and point person for LeMoyne members.
The work week for the Office Manager will be Tues-Friday 10AM-5PM. Candidate does not
need arts background to apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Handle the majority of office paperwork, including monthly membership renewal letters,
vendor agreements, contracts and facility rental agreements
• Create monthly membership reports
• Draft correspondence, including letters to board members, thank-you letters for
sponsorships, membership renewal letters, etc.
• Schedule volunteers and interns and generate monthly tracking reports
• Proofread marketing materials
• Handle all aspects of facility management
• Assist with preparing grants
• Assist preparing weekly income reports and check requests for CPA
• Responsible for collecting time sheets and sending to CPA
• Organize and maintain office files
• Mail merging
• Oversee mailings
• Deposit money in bank on a weekly basis
• Maintain and update mailing lists
• Responsible for making sure office is equipped with supplies
• Responsible for opening and closing LeMoyne as needed
• Answer phones, update voicemail message on a regular basis
• Assist with setting up and breaking down events/meetings
• Assist with facility rentals
• Other duties as assigned
Qualifications
To perform this job successfully, individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability
required.
• Above-average organizational skills are required for this position and the ability to adhere
to timelines and deadlines is essential
• Ability to perform in fast-paced environment with a proactive and positive attitude
• The ability to complete assigned tasks in a timely manner and flexibility with shifting
priorities is required
• Excellent writing skills
• Ability to interact with general public in a professional manner
• Ability to problem-solve
• Understand LeMoyne’s policies and procedures as they relate to the performance and
duties of this position
• Perform other duties as deemed appropriate by ED
• Mid to above average knowledge of PC and Apple operating systems

EDUCATION and/or EXPERIENCE
• Undergraduate degree from an accredited institution
• At least 2 years previous related experience required
• Graphic design skills and website management skills a plus
• Experience working for non-profits a plus

LANGUAGE SKILLS
• Ability to speak and write English fluently

MATHEMATICAL SKILLS
• Basic mathematics required

PHYSICAL DEMANDS
• The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Responsible
accommodations may be made to enable individuals with disabilities to perform the
essential functions

WORK ENVIRONMENT
• Some lifting may be required

CONDITIONS OF EMPLOYMENT
• May be required to work weekends, evenings and holidays in support of LeMoyne events
and activities, such as Exhibition openings, First Fridays and the Holiday Show. Flexible
hours may be accommodated as needed
Instructions to apply: Please send letter of interest and CV to admin@lemoyne.org

Deadline to apply: Open until filled

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