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Keep Thomas County Beautiful Executive Director – Part-time

Posted by Keep Thomas County Beautiful ; Posted on 
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Keep Thomas County Beautiful Executive Director – Part-time



Keep Thomas County Beautiful Executive Director


The Executive Director of Keep Thomas County Beautiful (KTCB) performs a variety of complex administrative, public relations, education and volunteer managerial tasks to accomplish the mission of Keep Thomas County Beautiful, thus assuring a better quality of life and environment in Thomas County. This staff person facilitates and enables the chairperson and board of directors to implement programs with volunteers. The Executive Director is the primary contact and program resource person for Keep Thomas County Beautiful, a local affiliate of Keep America Beautiful (KAB) and Keep Georgia Beautiful (KGB). The Executive Director receives moderate supervision from the chairperson. Ultimate authority is with the board of directors. However, the Executive Director is expected to work independently, sometimes without specific direction.


Administrative Responsibilities:

  • Manage the daily operations of KTCB.
  • Report directly to and coordinate with the chairperson.
  • Ensure that all reporting requirements are accurate, comprehensive and completed on schedule (financial, legal, KAB, etc.).
  • Assist the treasurer/finance committee in preparation and maintenance of organization budget. This includes, but is not limited to:
    • Develop estimates and needs of operating requirements
    • Maintain complete documentation of all KTCB purchases
    • Code all KTCB purchases into correct sub‐accounts
    • Reconcile KTCB credit card within KTCB operating guidelines
    • Balance bank statement monthly
    • Ensure all accounts receivable and accounts payable are executed timely
  • With board secretary, prepare and distribute minutes of KTCB board meetings.
  • Submit mid‐year and annual report to Keep America Beautiful (KAB) and Keep Georgia

Beautiful (KGB). This includes, but is not limited to: completion of annual KAB Litter Index, annual cost/benefit analysis, semi‐annual survey report, and payment of annual fees.

  • Maintain office; supervise and/or perform clerical operations.
  • Assist with writing and administering grants.
  • Assist board with annual plan of work and long‐range planning for KTCB.
  • With chairperson, prepare agenda for Board meetings.
  • Assist committees in the development and implementation of action plans.
  • Review and analyze program outcomes, evaluate internal and external processes, and make risk management recommendations to Board.

Public Relations Responsibilities:

  • Participate in a variety of community organizations/activities to promote the programs and mission of Keep Thomas County Beautiful.
  • Represent KTCB in a professional manner at all times.
  • Serve as primary contact person and liaison of information on KTCB activities, including being a representative at meetings, forums, etc.
  • Maintain and develop communication tools for all KTCB activities. This includes but is not limited to: KTCB website, social media, email distribution list, and posters as directed by the public relations committee.
  • Prepare briefs, summaries, fact sheets, layouts and other data required for program planning and implementation.
  • Conduct workshops.
  • With public relations committee, prepare press releases and maintain up‐to‐date media contact list.

Outreach Responsibilities:

  • Create and implement education programs throughout the Thomasville and Thomas County School Systems as directed by the Youth Environmental Stewardship (Y.E.S.) Committee
  • Act as liaison between KTCB, principals and teachers to coordinate KTCB programs within school system as directed by the Youth Environmental Stewardship (Y.E.S.) Committee
  • Coordinate with local school organizations such as 4-H club, Key Club, etc., to partner with KTCB

Volunteer Management Responsibilities:

  • Recruit volunteers for all KTCB activities.
  • Orient and train volunteers on the KTCB/KGB/KAB system, including the behavioral methodology, affiliate history and program goals. Develop and maintain a library of resource materials for KTCB volunteers to use in program planning.
  • Document all volunteer hours for each KTCB event.
  • Communicate praise, motivation and positive reinforcement to volunteers and community.
  • Develop and maintain volunteer distribution list.


  • Commitment to the highest ethical standards, accountability and compliance with the law.
  • Ability to work cohesively with board members, staff, contractors, volunteers and supporters.
  • Passion for the mission and vision of Keep America Beautiful.
  • Ability to organize effective meetings by creating and maintaining agendas.
  • Ability to implement KTCB strategic priorities with a volunteer board and committees.
  • Financial management abilities, including budgeting and managing.
  • Ability to fundraise, including developing long-term relationships with funding sponsors and individual donors.
  • Knowledge of the unique characteristics of the Thomasville/Thomas County community.
  • Initiative coupled with willingness to take direction from the chair and the board.
  • Enthusiastic and positive attitude.
  • Ability and willingness to delegate.
  • Ability to effectively speak in public: poised, professional, persuasive and articulate.
  • Ability to write effectively, including grant applications and administration.
  • Experience in dealing with community/volunteer management.
  • Familiarity with media, volunteer network, corporate structure and political process.
  • Computer experience, including Microsoft Office word processing, database, spreadsheet, PowerPoint and accounting software.


  • Management and Delegation: An executive director is foremost an effective manager and delegator. Good management means primarily working through people. The executive director should be an enabler and facilitator of volunteer growth and involvement.
  • Enabling the Board: The executive director provides materials, research assistance, reports, and resources so the board may make decisions to govern the organization.
  • Working with People: Since KAB affiliates are primarily a volunteer organization, the executive director should maintain and expand the volunteer base. Volunteers have varying capabilities and volunteer opportunities should be interesting and meaningful.
  • Communication: An executive director must communicate clearly and succinctly and be a good listener.


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